Administrative Assistant/Office Assistant
Bilbro Construction Bilbro Construction Escondido, CA Escondido, CA Full-time Full-time $20 - $25 an hour $20 - $25 an hour 4 days ago 4 days ago 4 days ago We are looking for someone who is passionate, has excellent attention to detail, is highly organized, and is looking for a place to utilize their leadership skills.
This position is based in Escondido California.
This position will be responsible for assisting the Office Manager in managing the day-to-day office administrative operations for a fast-paced construction company.
This will mean wearing multiple hats at times to get the job done.
Prior administrative experience is a plus
Responsibilities:
This position will assume responsibilities to support Accounting and Office Manager.
Work closely with the other department members in creating and maintaining a clear and concise workflow.
Perform general clerical duties.
Answer in-coming phone calls to include HVAC and Solar sales appointments.
Follow up with open leads and call back reports.
Communicate with vendors and customers.
Schedule and Service and Sales calls Administrative support for all company vehicles, vehicle inspections, DMV registrations.
pull program, US DOT and MCP Maintain safety and training records.
Maintain inventory of supplies for office, kitchen and uniforms, light office cleaning Process all incoming and outgoing mail.
Perform other needed job tasks as requested by leadership.
Bank Runs Process timesheets Tracking gas cards usage Maintaining vehicles state registration and inspections Managing and maintenance of filing system Assist with HR duties.
Support Management in special projects Assist with contract quality assurance, desk reviews and program audits (both internal and external) and provide ongoing feedback and troubleshooting.
Enter client and programmatic information into program-specific databases and review/edit existing data files as appropriate.
Assist with developing various manuals and conduct research and statistical analyses as requested.
Develop and implement administrative policies and procedures and follow up with program staff to ensure compliance.
Maintain necessary client records and statistics in order to submit timely reports.
Accounts payable / accounts receivable Assist with credit card reconciliation Assist with Certified payroll Completes other duties as assigned.
Knowledge of MS Word, including strong formatting skills utilizing MS Excel, Outlook, Adobe Acrobat and other current software Bilingual English/Spanish preferred Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift Day shift Monday to Friday No weekends Ability to commute/relocate:
Escondido, CA 92025:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Required) Accounts payable:
2 years (Preferred) Accounts receivable:
2 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is based in Escondido California.
This position will be responsible for assisting the Office Manager in managing the day-to-day office administrative operations for a fast-paced construction company.
This will mean wearing multiple hats at times to get the job done.
Prior administrative experience is a plus
Responsibilities:
This position will assume responsibilities to support Accounting and Office Manager.
Work closely with the other department members in creating and maintaining a clear and concise workflow.
Perform general clerical duties.
Answer in-coming phone calls to include HVAC and Solar sales appointments.
Follow up with open leads and call back reports.
Communicate with vendors and customers.
Schedule and Service and Sales calls Administrative support for all company vehicles, vehicle inspections, DMV registrations.
pull program, US DOT and MCP Maintain safety and training records.
Maintain inventory of supplies for office, kitchen and uniforms, light office cleaning Process all incoming and outgoing mail.
Perform other needed job tasks as requested by leadership.
Bank Runs Process timesheets Tracking gas cards usage Maintaining vehicles state registration and inspections Managing and maintenance of filing system Assist with HR duties.
Support Management in special projects Assist with contract quality assurance, desk reviews and program audits (both internal and external) and provide ongoing feedback and troubleshooting.
Enter client and programmatic information into program-specific databases and review/edit existing data files as appropriate.
Assist with developing various manuals and conduct research and statistical analyses as requested.
Develop and implement administrative policies and procedures and follow up with program staff to ensure compliance.
Maintain necessary client records and statistics in order to submit timely reports.
Accounts payable / accounts receivable Assist with credit card reconciliation Assist with Certified payroll Completes other duties as assigned.
Knowledge of MS Word, including strong formatting skills utilizing MS Excel, Outlook, Adobe Acrobat and other current software Bilingual English/Spanish preferred Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Schedule:
8 hour shift Day shift Monday to Friday No weekends Ability to commute/relocate:
Escondido, CA 92025:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Required) Accounts payable:
2 years (Preferred) Accounts receivable:
2 years (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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